The Recorded Employee Activity Summary report provides a summary breakdown of work hours based on recorded data (punch in/out records) and time off taken by each employee for the specified report date range. By default, this report displays summary data for all employees for the current week, sorted by employee name.
For each employee, this report displays the total number of shift assignments and a breakdown of regular work hours, overtime hours, on-call shifts and hours, payable time off hours, and non-payable time off hours. The work hours are computed from punch in/out times. The overtime hours are calculated based on the assigned shift work hours and the Overtime Settings you have defined for your business. The on-call shifts and hours are computed from shifts that are marked as on-call. The payable and non-payable time off hours are calculated based on the time off taken by the employee and the time off reason.
The report contains the following fields:
Report Header Information: Your business name, report title, the range of dates covered in the report, and the sort order. You can selectively hide these fields using the command.
Employee: The employee name as a hyperlink. Clicking this link will bring up the Employee record to let you view and make changes if needed.
Home Location: Home location of the employee.
Position: The employee's job position.
Work Shifts: The number of shifts the employee is scheduled to work over the report date range. On call shift assignments are not included as they are shown under separate columns.
Work Hours - Regular: The regular work hours (excluding overtime) computed from punch in/out times. When there is no in punch recorded in a shift, the work hours will be set to zero. If a shift has been punched in but is missing an out punch, a best estimate will be presented and a question mark in red color will be displayed in the Total field to indicate that the data is not reliable. For example, if an employee punched in at 7AM, punched out at 9AM, punched in again at 10AM, and never punched out, the work hours will show 2 hours with a red question mark.
Work Hours - Overtime: Overtime work hours computed from punch in/out times and the overtime settings for your business.
Work Hours - Total: Regular work hours plus overtime work hours.
On Call - Shifts: The number of shifts the employee is on call.
On Call - Hours: The total hours computed from on call assignments.
Time Off Hours - Payable: Total hours from all paid time off taken.
Time Off Hours - No Pay: Total hours from all non-payable time off taken.