The Recorded Vs. Planned Shift Work Hours by Location report displays the planned work hours (based on shift start/end times), recorded work hours (based on punch in/out times), and variances for a specific report date range. By default, employee work hours for the last week are displayed, organized by shift location, grouped by shift and sorted by date. The Document Map shows the tree view of the shift locations covered in the report. Clicking any of the location names will position the report to the section that shows activity details for that location.
Use this report to manage employees' time by exception and track deviations from schedules. For each location listed, the report displays dates, employee names, recorded work hours versus scheduled hours, and variances.
The report contains the following fields:
Report Header Information: Your business name, report title, and the range of dates covered in the report. You can selectively hide these fields using the command.
Location Header Information: Information about the location. Each header contains the location description and location code. Clicking the location hyperlink will bring up the Location record to let you view and make changes if needed.
Shift Header Information: Information about the shift the employees are scheduled to work. Each header contains the shift description and shift code.
Date: Date when the employee has at least a shift assignment.
Employee: The employee name. Clicking the employee name hyperlink will bring up the Employee record to let you view and make changes if needed.
Shift Assignment - Starts: Shift start time. An asterisk in this field indicates the shift start time has been modified and is different from the normal shift start time.
Shift Assignment - Ends: Shift end time. An asterisk in this field indicates the shift end time has been modified and is different from the normal shift end time.
Shift Assignment - Hours: The work hours computed from shift start/end times.
Punch Record - Starts: The time when the employee punched in to work the shift. This field is also a hyperlink which can be used to bring up the form that will display the punch records for the shift. When there are multiple punch in/out instances, this field will show the time of the first punch in.
Punch Record - Ends: The last recorded punch out time for the shift. When there is no out punch recorded in a shift, a question mark in red color will be displayed and the punch out time is left blank.
Punch Record - Hours: The work hours computed from punch in/out times. When there is no in punch recorded in a shift, the work hours will be set to zero. If a shift has been punched in but is missing an out punch, a question mark in red color will be displayed to indicate that work hours cannot be determined. For example, if an employee punched in at 7AM, punched out at 9AM, punched in again at 10AM, and never punched out, the work hours will show 2 hours with a red question mark.
Planned - Recorded: The variance between planned and recorded work hours.