The Weekly Assignment and Time Off Calendar report displays a full week of daily shift assignments and time offs in the familiar weekly calendar format. For each day, employees assigned to each shift are listed under the shift title. Employees taking time off are also shown, along with the time off reasons. By default, assignments of all employees for the current week are displayed.
The calendars are always displayed in a seven-day format beginning on the first calendar day of the week. By default, the first calendar day of the week is Sunday but you can set it to be any day of the week using the Calendar settings. If the report date range you specified does not begin on the first calendar day of the week and end on the last calendar day of the week, you will see certain days displayed with a light gray background color. These days are shown in order to maintain the calendar display format even though they are outside of the date range you selected.
For each day on the calendar, the shift assignments are listed first in the order of shift start time, followed by the names of the employees assigned to the shift. Each shift is displayed with a small square in the color you defined for the shift, then the shift name, and shift location. Each time off is displayed with a small circle in the color you defined for the time off, then the time off reason, all day indication or start time and end time, and employee name. When there are more assignments than can be placed on a single page, display cells are vertically extended and the calendar will be shown on multiple pages.
The report contains the following fields: