Defining Punch Reasons

Punch Reasons are used to provide schedulers additional details as to why the employee punched in/out. You can define a list of commonly used reasons and then either the scheduler or the employee can select one from the list when the employee is punching in/out. This way, you can group and filter punch records for reporting purposes.

To add a new punch reason:

  1. From the Manage tab, click Punch Reasons. Then, click

  2. Enter the required code and description for the punch reason.

  3. Specify whether or not the punch reason is active by checking/unchecking the corresponding checkbox.

  4. Optionally, you can enter a display sort order value to effect the placement of the reason in the punch reasons drop-down list. This is helpful when you have a large number of punch reasons and would like to place the most frequently used reason at the top of the list to minimize scrolling.

  5. You can specify the foreground/background colors to help you differentiate all of your punch reasons in the Punch view.