Construction Worker Scheduling 2018-07-20T01:34:14+00:00

Construction Scheduling

Manage Construction Worker Schedule and Labor Costs Efficiently with Snap Schedule

Reduce scheduling issues that lead to increased operating costs, grievances, and high worker turnover. 

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The ability for project managers or the appropriate personnel to go into Snap Schedule and enter the requirements for each job is a time saver for us.

Reed Wilson, Project Control Analyst, Brown Industrial Construction
“Drag and drop scheduling has reduced my previous 14 hours of scheduling time to 8 hours – even including our constant changes. That’s 6 ‘new’ hours I have to help users and coach staff in technology and customer solutions.”

Gilles Pinard
“We know instantly where our team members are just by looking at the screen – not flipping through pages of paper. I can see overtime situations easily. It’s almost impossible to overlook a commitment.”
Jason Torgasows

Featured Customer


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What Can Snap Schedule Do For Me?

Cost control has always been a constant struggle for construction companies. Poor shift scheduling on the job site can lead to increased operating costs, increased overruns, high worker turnover, and soaring employee grievances. Construction managers often spend countless hours on shift scheduling, trying to get their shifts and work schedules just right. Overstaffing wastes payroll dollars while understaffing results in lost time and overrun penalties. Construction shift scheduling presents many challenges. Most construction job sites operate extended hours and have many job positions to schedule and multiple shifts to cover. Within each shift, construction workers must also be assigned to various tasks or job functions. Union and FLSA rules may place restrictions on work hours, overtime compensation, and the types of shift rotation that can be implemented. The schedulers must also consider time-off requests, labor rules, and worker availability when developing schedules for construction companies.

Snap Schedule scheduling software automates construction worker scheduling and simplifies the tedious tasks associated with worker’s time and attendance tracking and labor cost control. It helps companies schedule all types of shifts at multiple job sites and overtime based on seniority, hours worked or declined, call in/out, union rules, and collective agreements. Whether you have 30 employees or 3000, Snap Schedule has all the schedule management features you need to easily create and share worker’s shift schedule, track time off and attendance, and to ensure you have the right crew in the right place at the right time.

Key Scheduling, Labor Cost Control, and Reporting Features

  • Create schedules in a snap

    Drag-and-drop to easily assign shifts, mark time-off, move or copy assignments for your construction workers and employees. Track all training, vacation, sick leave, and other off-work requests.

  • Assign shifts to employees in multiple locations & areas

    Define as many locations/departments as you like and authorize your construction workers and employees to work at certain locations but not others. Filter/sort work schedules and reports based on locations.

  • Assign breaks, duties, and tasks within each shift

    Visually assign breaks, duties, and tasks of any length from one minute to several hours with a simple drag-and-drop.

  • Find best fit employees or substitutes

    Easily find qualified and eligible construction workers and employees to fill open shifts based on availability, position, skill, labor cost, work hour limits, seniority and other criteria.

  • Avoid scheduling conflict

    Detect and alert all sorts of schedule conflicts like overlapping shifts, lacking required skills, not enough rest between shifts, or too many overtime hours. Any conflict will be clearly flagged and color-coded on schedule views.

  • Up-to-date employee availability, skill level and expiration

    Construction workers and employees can enter availability information for each day of the week and restrictions that should be considered when creating and managing schedules. Avoid over/under staffing a shift with people you need by skills and get an alert when an employee’s skill/certification is about to expire.

  • Ensure adequate shift coverage

    Show the number of construction workers scheduled in each shift by position, skill, or reason so you can quickly see if any position is over/under staffed while making shift assignments.

  • Handle overtime, shift premium and incentive pay

    Flexible pay rules to compute overtime and extra pay to construction employees working on public holidays, certain days or hours of the day, irregular shifts, etc.

  • Comply with labor rules and collective agreements

    Avoid grievances and ensure compliance to collective bargaining agreements, HR policies, labor and working time regulations. When filling an open shift, you can use multiple criteria to narrow down the number of eligible construction workers and employees.

  • Time sheet data for payroll

    Adjust the shift’s scheduled start and end times to reflect the actual time worked and instantly see the revised hours and costs. Add notes and reasons to record or explain deviations and provide time card data for payroll.

  • Make informed decisions based on up-to-date data

    Use a comprehensive set of 49 reports to analyze scheduling data; prepare management records; and track construction worker activities, assignments, costs, and time-offs.

  • Publish schedules

    Easily publish shift schedules, calendars, and any report in PDF and a variety of other formats. Automatically email work schedules (in text or iCalendar file format) to construction workers, employees and/or their supervisors.

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Construction Employee Self-Service Features

  • View work schedule from anywhere, anytime

    From home to business, from desktop to mobile devices, your construction workers and employees have 24/7 access to schedule data. You control who will be allowed access and which employee self-service features will be enabled for your operations.

  • Request time off

    Construction workers can make time off/vacation requests and schedulers can track, manage, approve, or deny those requests. Employees can see the approval status and are automatically alerted when their request is approved or rejected via an iOS/Android in-app notification.

  • Self-scheduling with Open Shifts

    Empower your construction employees by letting them self-schedule with Open Shift. Schedulers can simply create an open shift for a position and specify the shift and the required number of employees and skills. Qualified construction workers and employees can view open shifts and bid for the shift they like.

  • Shift trade/pick up

    Allow automatic shift trading with or without a scheduler’s approval. Construction employees can post their shifts for trade and coworkers who are eligible to work the shift can pick up or swap. Posting employees can invite all from the list of qualified co-workers or only those selected on the list to swap shift.

  • Punch in/out

    Construction workers can punch in and out of their assigned shifts and you can set the time window for when employees are allowed to punch in or out. Schedulers can see the punch data in real-time or use the data to report the variances between planned and actual work hours and costs.

  • View time card information

    Construction workers and employees can view their planned and actual work hours for the current, previous, or next payroll cycle. On-call, overtime, paid and unpaid time-off hours are also presented.

  • Update availability and contact information

    Save time and stay up-to-date by allowing construction workers and employees to update their own contact information and availability. Construction workers and employees can enter their availability information for each day of the week and in multiple time segments as needed. Snap Schedule uses this information to help schedulers select the best available construction workers and employees to fill shifts.

  • Look up coworkers

    Construction workers and employees can look up coworker’s contact information to call, text, or email. Schedulers decide whom to include or exclude from the directory.

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Frequently Asked Questions

Maybe you’re not doing OK. Count all the hours you spent last year, and will spend next year. How inflexible and time-consuming is changing the schedules when someone is out? Snap Schedule saves you time by dragging and dropping rather than erasing and writing. It will also help you prevent under and over staffing, schedule conflicts, and reduce your overtime and labor costs. And pencil and paper cannot email your construction workers or create reports. It can’t change views to weeks, full month, and it can’t show you just Joe’s or Sue’s schedules. Doing these tasks by hand is very time consuming and difficult due to workload fluctuations, frequent special requests from employees, last minute changes, and high employee turnover. Without the right tools in place, you will expend a great deal of time on these tasks — time better spent on more critical, revenue-generating activities.
Yes! Snap Schedule keeps track of employee availability, skills, work hour preferences and alerts you to potential scheduling conflicts. Filling an open shift or finding a replacement is easy. Simply specify your criteria and Snap Schedule will present a list of qualified construction workers for your shift planning purposes.
Yes. The E-mail Schedules wizard lets you e-mail shift assignment schedules to all or selected construction employees. Each e-mail can contain the employee’s personal schedule or schedule information of all selected employees. You have the option of including an iCalendar formatted file that contains the employee’s personal schedule so your employees can import their schedules into their calendar programs or PDAs.
Yes! Snap Schedule is designed to grow with you. As you hire more construction workers and employees, and gain more building/remodeling locations Snap Schedule is equipped to assist you in managing the new scheduling difficulties that arise with these situations. Snap Schedule allows you to add sites, locations, and construction workers and employees, and classify them to your individual needs. Snap Schedule will flag you when a scheduling conflict arises to help you streamline your transition.
Using Excel templates for scheduling is definitely better than using pencil-and-paper but considering the price you would pay for Excel and scheduling templates, you get much more with Snap Schedule. Construction scheduling is really a multi-dimensional problem that cannot be represented in a flat row and column format. There are employees, shifts, and dates – and you really need to be able to view the schedule from multiple vantage points. You will spend many unnecessary hours to work around Excel limitations because unlike Snap Schedule, Excel is not specifically designed for employee shift scheduling.
If your scheduling software is more than one year old, it probably handles less than half of what Snap Schedule does and it’s not built on tools as advanced and reliable as Microsoft SQL Server, .NET, or Microsoft Azure Cloud. This means you get a modern, seamlessly integrated, rock-solid software tool that will save you time and money.
Contrast the ease of use and thoroughness of Snap Schedule’s scheduling functions to those in your current solution. Then look at all the other tasks Snap Schedule does for you like construction employee information management, emailing, overtime and labor costs monitoring, management reporting, etc. Every scheduling chore that now takes you three or four administrative minutes—and add up to hours—can suddenly take you seconds.
Snap Schedule uses a perpetual calendar for shift assignments so there is no limit and you can schedule as far into the future as you need. Snap Schedule keeps all your construction workers, shifts, and scheduling information in a single SQL Server database file. This file will grow automatically to accommodate any shifts, holidays, vacations and time-off requests you recorded and allow you to go forward or backward in time to instantly see and assess how you are doing.
Yes. On-call shift assignments occur when a construction worker is instructed by management to remain available to be called to work during an off-duty period. When you mark a shift assignment as on-call, the shift duration is not included in the total work hour calculations.
Yes. Construction scheduling is a multi-dimensional problem and you really need to be able to view the schedule from multiple vantage points. Snap Schedule provides four graphical views to accommodate that as well as selectable date ranges within each view. The Daily view shows all shifts and time off for each construction worker/employee in a specified date range. The Shift view shows employee staffing for each shift along with coverage data. The Task view lets you schedule tasks and breaks within a shift. The Calendar view presents work and time off assignments in calendar format.