One of the headaches any operations manager faces is dealing with last minute schedule changes. There are a number of reasons for those changes. The most common is when someone calls off at the last minute. You find yourself scrambling to get a replacement out to the site. All too often the only criteria are that it be a warm, living body who will agree to go right out. That… Read More »Handling Last Minute Schedule Changes
There are many scheduling programs on the market today. They all do about the same thing. A basic scheduling program allows the manager to define work assignments (aka “slots”) and fill them with employees. This function gets more complicated with contract security companies. That’s because there are multiple sites with varying time slots and a variable number of employees needed to fill them. Some sites will even have different tasks… Read More »Detail at Your Fingertips
Running a security company, or any business, involves a multitude of tasks for the office staff. You are most likely the only office staff in the first two years after start-up. Your time will be stretched very thin. The quicker you can complete one task the more time you have for other jobs. Here is an example for you. One regional company used a full-time administrator just to do scheduling… Read More »Save time and money with effective scheduling tools
Snap Schedule employee scheduling software offers a variety of reports you can run to break down your data for analysis. The creators set up reports for just about every type of data output you might need. For example, there are twelve reports for employee work hours alone. However, you may have a need for another type of report, or more detail on a standard one. Snap Schedule offers you a… Read More »Employee work hours reports
Security officer shift scheduling is difficult. Employees have to be dispatched to multiple sites with multiple contract requirements. Security patrols within sites make it even more complicated. Client A is 168 hours per week (Hpw) on a regular schedule. Client B starts at 108 hpw but guards leave when the warehouse shuts down. That could be earlier than scheduled or later than expected. The all time monster was a client… Read More »Complicated security officer scheduling needs simple software
There’s nothing worse than slaving over a shift schedule for hours and being told there’s a mistake right after you post it. Sometimes the reasons are obvious: Mistakes in totaling the hours; forgetting the new guy; or, letting your attention slip for a minute. Others come out of nowhere: The time change’s effect on hours worked; Client A’s complaint six months ago not to send Guard B to his site… Read More »Get security officer scheduling right the first time
You say you dread two tasks each week: putting together the security guard’s schedule and totaling up the hours for payroll. Both tasks take you hours and there is always at least one mistake. Odds are you are still doing both tasks manually. The term “manually” doesn’t always mean you are using pencil and paper to accomplish these tasks. You may think you are “in” with the modern business world.… Read More »Time to move away from manual security guard scheduling
The E-mail Schedule wizard in Snap Schedule lets you e-mail work schedules to all or selected employees. Each e-mail can contain the employee’s personal schedule or schedule information of all selected employees. You have the option to include an iCalendar formatted file that contains the employee’s personal schedule as well, so your employees can import their schedules into their calendar programs or PDAs. To e-mail work schedules to your employees… Read More »How to e-mail work schedules using your Gmail account
The E-mail Schedule wizard in Snap Schedule lets you e-mail work schedules to all or selected employees. Each e-mail can contain the employee’s personal schedule or schedule information of all selected employees. You have the option to include an iCalendar formatted file that contains the employee’s personal schedule as well, so your employees can import their schedules into their calendar programs or PDAs. To e-mail work schedules to your employees… Read More »How to e-mail work schedules using your Yahoo! email account
If your employee has a cell phone with short message service (SMS), also known as text message, you can send work schedules from Snap Schedule directly to that phone. To send SMS text messages to a cell phone from Snap Schedule, you will use the same Email Schedule Wizard that you use to send out standard emails, however, you will send the email messages to the email address associated to… Read More »How to send employee work schedules via a text message