Physician Scheduling Software

Physician scheduling software helps managers/administrators schedule doctors, separate pools of staff, and multiple practice sites more efficiently than manual, paper-based, or Excel spreadsheet scheduling. Start using Snap Schedule as your workforce management tool today.

The complete physician scheduling solution

Determining a work schedule for physicians and their staff that is fair and efficient is not simple. Scheduling software like Snap Schedule can help solve this complex problem and assist managers/administrators in scheduling doctors, separate pools of staff, and multiple practice sites more efficiently than manual, paper-based scheduling processes of the past.

As a physician, you are not only responsible for patient care, but also for scheduling other doctors and nurses. Perhaps you manage a department within a hospital or you are running your own practice. Most healthcare organizations have a variety of job positions that require specific skills and different work schedules. A unit in an organization may prefer pattern scheduling where the staff commits to work a set number of shift types (day, evening, night) in a given time period while other organizations may choose preference scheduling where the staff defines individual preference for shift types.

Snap Schedule scheduling software helps physicians and office managers meet these challenges. It is packed with powerful shift scheduling features and gives you instant access to key decision-making criteria, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and more.

No-conflict scheduling

Drag-and-drop or auto-generate shift schedules for an unlimited number of employees and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.

Tasks & breaks scheduling

Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage by skills, positions and proactively manage break and rest compliance.

Time clock & attendance

Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll. 

Leave & time off accruals

Set up different leave types, reasons, and accrual rates. Avoid accidentally scheduling on-leave employees. Employees can see their leave balance and request time off on the go.

Automated shift callouts

Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.

Labor cost control

Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.

Extensive reports

Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.

Anywhere, anytime access

Staff can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.

Ensure shift coverage

Show the number of staff scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.

Schedule by skills / positions

Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.

Unavailability & preferences

Avoid scheduling conflicts with up-to-date employee availability and leave balance. Employees can enter their availability and desired work hours.

Employee communication

Keep teams in sync and notify employees when work schedules have changed. Notify employees when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.

Quality care starts with smart scheduling. See how.

“Now with Snap Schedule, it is extremely easy for me to quickly implement any requested changes and generate the new schedule. I can just click and drag in order to swap shifts. In no time at all I can have an up-to- date schedule ready. I no longer have to retype entire schedules, like I had done in the past using the old system, saving me a lot of time and tons of stress.”
Chris Jones, SEMO Health Network
“The hours I save are tremendous and that is still improving. I can spend more time with patients. Even though a clinic’s dynamic conditions force us to constantly tweak schedules, I still save 50 percent of the previous time spent in scheduling.”
Claudia Foster-Olson MD, The Vancouver Clinic

Ready to see Snap Schedule in action?

Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.