Employee scheduling shouldn’t be a hassle2018-04-05T15:44:56+00:00

Employee scheduling shouldn’t be a hassle!

Create work schedules and manage employees in a snap with Snap Schedule.

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Features that everyone will enjoy

Swipe, tap, or click, Snap Schedule’s modern UI lets schedulers and managers easily manage their employees anywhere, anytime, on any device. Its employee scheduling features cover every aspect of workforce management.

  • Easily create schedules for a virtually unlimited number of employees, shifts, and tasks in multiple views. Slit shifts, multiple shifts, paid/unpaid time off and on-calls are all supported.
  • Detect all sorts of schedule conflicts like overlapping shifts, lacking required skills, minimum rest period, or too many overtime hours.
  • Easily find qualified and eligible employees to fill open shifts based on availability, position, skill, labor cost, work hour limits, seniority and other criteria.
  • Multiple schedulers with different roles can create/change employees’ schedules, approve time-off and open shift requests, update employees’ cost data, run reports, and much more.

  • Automatically sum up employees’ work hours and costs; calculate overtime, on-call, time off, and shift premium pays; and provide detailed time card and cost reports.

  • Avoid grievances and ensure compliance with collective bargaining agreements, HR policies, and labor and working time regulations.

Available 24/7 and accessible to employees whether at work or at home, Snap Schedule’s self-service features cut employee scheduling and administrative time by making your employees more pro-active in the process.

  • See shift assignments, time-off, shift trades, as well as co-workers’ work schedules.
  • Make time off/vacation requests, and schedulers can track, manage, approve, or deny those requests.
  • Self-scheduling with Open Shifts
  • Trade/pick up shifts between employees with or without a scheduler’s approval.
  • Employees can punch in and out of their assigned shifts and schedulers can see the punch data in real-time.
  • View time card information including planned and actual work hours for the current, previous, or next payroll cycle.
  • Save time and stay up-to-date by allowing employees to update their own contact information and availability to work.
  • Look up coworker’s contact information to call, text, or email.

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Frequently Asked Questions

Maybe you’re not doing OK. Count all the hours you spent last year, and will spend next year. How inflexible and time-consuming is changing the schedules when someone is out? Snap Schedule employee scheduling software saves you time by dragging and dropping rather than erasing and writing. It will also help you prevent under and over staffing, schedule conflicts, and reduce your personnel overtime and labor costs. And pencil and paper cannot email your employees or create reports. It can’t change views to weeks, full month, and it can’t show you just Joe’s or Sue’s schedules. Doing these tasks by hand is very time consuming and difficult due to workload fluctuations, frequent special requests from employees, last minute changes, and high employee turnover. Without the right tools in place, you will expend a great deal of time on these tasks — time better spent on more critical, revenue-generating activities.

Yes! Snap Schedule employee scheduling software keeps track of your employees’ availability, skills, work hour preferences and alerts you to potential scheduling conflicts. Filling an open shift or finding a replacement is easy. Simply specify your criteria and Snap Schedule will present a list of qualified employees for your shift planning purposes.

Yes. The E-mail Schedules wizard lets you e-mail shift assignment schedules to all or selected personnel. Each e-mail can contain the employee’s personal schedule or schedule information of all selected employees. You have the option of including an iCalendar formatted file that contains the employee’s personal schedule so your employees can import their schedules into their calendar programs or PDAs.

Yes! Snap Schedule employee scheduling software makes it easy to find available personnel that are qualified and have been trained for the open job. You can search available qualified staff members to quickly find an available associate. Drag and drop the employee into the open shift. If any conflict arises Snap Schedule will notify you.

Yes.  Snap Schedule employee scheduling software task view allows you to schedule by task, and visually displays your work station coverage throughout the day. Snap Schedule configures how many personnel are scheduled at each service point at any given time of the day so you can rest assured each work station has adequate coverage. Instead of searching for where your staff members are during the day, easily view where they are tasked throughout the day in the task view.

Using Excel templates for scheduling is definitely better than using pencil-and-paper but considering the price you would pay for Excel and scheduling templates, you get much more with Snap Schedule. Scheduling personnel is really a multi-dimensional problem that cannot be represented in a flat row and column format. There are employees, shifts, and dates – and you really need to be able to view the schedule from multiple vantage points. You will spend many unnecessary hours to work around Excel limitations because unlike Snap Schedule, Excel is not specifically designed for employee scheduling.

If your scheduling software is more than one year old, it probably handles less than half of what Snap Schedule employee scheduling software does and it’s not built on tools as advanced and reliable as Microsoft SQL Server, .NET, or Microsoft Azure Cloud. This means you get a modern, seamlessly integrated, rock-solid software tool that will save you time and money.
Contrast the ease of use and thoroughness of Snap Schedule’s scheduling functions to those in your current solution. Then look at all the other tasks Snap Schedule does for you like personnel information management, emailing, overtime and labor costs monitoring, management reporting, etc. Every scheduling chore that now takes you three or four administrative minutes—and add up to hours—can suddenly take you seconds.

Snap Schedule uses a perpetual calendar for shift assignments so there is no limit and you can schedule as far into the future as you need. Snap Schedule keeps all personnel, shifts, and scheduling information in a single SQL Server database. This database will grow automatically to accommodate any shifts, holidays, vacations and time-off requests you recorded and allow you to go forward or backward in time to instantly see and assess how you are doing.

Yes. Enjoy the flexibility of setting up multiple locations and always knowing whether your locations are staffed adequately. Whether you need to set up work stations as various locations to assign personnel shifts, or a network of branches managing various locations and their respective service points you can utilize Snap Schedule’s employee scheduling software location feature. Snap Schedules dashboard displays a staffing overview and hours by location so there is never any guesswork or time wasted trying to manually calculate.

Yes. Employee scheduling is really a multi-dimensional problem and you really need to be able to view the schedule from multiple vantage points. Snap Schedule provides four graphical views to accommodate that as well as selectable date ranges within each view. The Daily view shows all shifts and time off for each employee in a specified date range. The Shift view shows employee staffing for each shift along with coverage data. The Task view lets you schedule tasks and breaks within a shift. The Calendar view presents work and time off assignments in calendar format.