Staff scheduling software for the modern workforce

Snap Schedule staff scheduling software is the easiest way for companies to replace error-prone scheduling spreadsheets and transform time-consuming, manual ways of staff scheduling into effortless workforce management.

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Staff scheduling can be complicated and present many challenges. Most businesses have a variety of job positions to schedule and shifts to cover. Businesses that have peak hours and high seasons allocate employees proportionally by the hour of the day and/or rotate employees to ensure an even spread of shifts for each employee. Union and FLSA rules may place restrictions on work hours, overtime compensation, and the types of work schedules that can be implemented. The schedulers must also consider time-off requests, labor rules, and personnel availability when developing schedules for full-time and part-time staff. Snap Schedule can save you time and help you manage your staff with its robust scheduling features.

Manage staff scheduling with one tool

No-conflict scheduling

Drag-and-drop or auto-generate shift schedules for an unlimited number of employees and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.

Tasks & breaks scheduling

Effortlessly schedule multiple tasks, duties, and breaks in a single shift. Ensure adequate coverage and proactively manage break and rest compliance.

Time clock & attendance

Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll. 

Leave & time off accruals

Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave employees. Employees can see their leave balance and request time off on the go.

Automated shift callouts

Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.

Labor cost control

Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.

Extensive reports

Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.

Anywhere, anytime access

Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.

Ensure shift coverage

Show the number of employees scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.

Schedule by skills / positions

Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.

Unavailability & preferences

Avoid scheduling conflict with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.

Employee communication

Keep teams in sync and notify employees when work schedules have changed. Notify employees when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.

Ready to see Snap Schedule in action?

Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.

Frequently asked questions

Maybe you’re not doing OK. Count all the hours you spent last year, and will spend next year. How inflexible and time-consuming is changing the schedules when someone is out? Snap Schedule shift scheduling software saves you time by dragging and dropping rather than erasing and writing. It will also help you prevent under and over staffing, schedule conflicts, and reduce your personnel overtime and labor costs. And pencil and paper cannot let your employees access their schedules online or email shift schedules to your employees. It can’t change views to weeks, full month, and it can’t show you just Joe’s or Sue’s schedules. Doing these tasks by hand is very time consuming and difficult due to workload fluctuations, frequent special requests from employees, last minute changes, and high employee turnover. Without the right shift scheduling software tools in place, you will expend a great deal of time on these tasks — time better spent on more critical, revenue-generating activities.

Using Excel templates for shift scheduling is definitely better than using pencil-and-paper but you get much more with Snap Schedule shift scheduling apps, considering the price you would pay for Excel and scheduling templates. Scheduling personnel is really a multi-dimensional problem that cannot be represented in a flat row and column format. There are employees, shifts, skills, and dates – and you really need to be able to view the schedule from multiple vantage points. You will spend many unnecessary hours working around Excel limitations. Unlike Snap Schedule shift scheduling apps, Excel is not specifically designed for employee shift scheduling and attendance management.

Snap Schedule 365 is a cloud-based staff scheduling app, accessible 24/7 from a desktop, laptop, tablets or mobile phone equipped with a modern web browser. Supported web browsers include Internet Explorer, Edge, Safari, Opera, Firefox, and Chrome.  Regardless of the browser used, there is no difference in functionality.  Android and iOS employee access apps are also available and can be downloaded from the AppStore or GooglePlay.

Yes. Snap Schedule 365 staff scheduling app provides a robust system for recording work hours, when and where an employee starts and ends shifts, and time card data for payroll. Employees can punch in/out from their smart phones or use an on-site iPad. Schedulers can set the time window for when employees are allowed to punch in or out. Schedulers can see the punch data in real-time in the Punch view or use the data to report the variances between planned and actual work hours and costs. Employees can view their planned and actual work hours for the current, previous, or next payroll cycle. On-call, overtime, paid and unpaid time-off hours are also presented. Alternatively, time card data can be manually entered.

Yes. Snap Schedule 365 uses a role-based scheme to control access to its data. This ensures that only authorized users can carry out specified functions and that sensitive data is not visible to people who do not have the need to view it.

Roles are created for various job functions and used to control who can create, view, and approve schedules as well as making changes to employee information. The permissions to perform certain operations within Snap Schedule 365 are assigned to specific roles. Schedulers and managers are assigned particular roles, and through those role associations, acquire the permissions to view and/or perform particular commands and system functions. Management of individual user rights becomes a matter of simply assigning appropriate roles to the users.

Yes. Snap Schedule 365 staff scheduling software supports non-cyclical and cyclical schedules. It can accommodate multiple shift lengths and shift patterns for fixed, rotating, compressed work week, 8, 10, 12, and 24 hour work schedules. Schedulers can define the shift patterns and shift rotations for virtually all shift-based businesses and Snap Schedule 365 automatically generates employee’s work schedules based on the defined shit patterns for any scheduling period.

Yes! Snap Schedule staff scheduling apps keep track of your employees’ availability, skills, work hour preferences and alerts you to potential scheduling conflicts. Filling an open shift or finding a replacement is easy. Simply specify your criteria and Snap Schedule shift scheduling apps will present a list of qualified employees for your shift planning purposes.

Yes. Enjoy the flexibility of setting up multiple locations and always knowing whether your locations are staffed adequately. Whether you need to set up work stations as various locations to assign personnel shifts, or a network of branches managing various locations and their respective service points you can utilize Snap Schedule’s shift scheduling software location feature. Snap Schedule’s dashboard displays a staffing overview and hours by location so there is never any guesswork or time wasted trying to manually calculate.

Snap Schedule 365 staff scheduling app helps you promote fair scheduling practices and avoid costly fines and litigation by providing the tools, visibility, and reporting you need to stay in compliance. It alerts you of shift assignments that do not meet the required minimum rest between shifts or not having enough breaks in a shift. With its flexible overtime and shift premium pay rules, you can handle virtually any type of on-call and overtime compensation pays.

Automated callouts reduce grievances by enforcing callout rules and equalizing overtime opportunities— bringing transparency to the process and improving productivity and work-life balance. Snap Schedule 365 provides 24/7, real-time status of the callout process. It tracks who accepted, declined, or did not answer and how many times an employee refuses a callout, which is important for equitably distributing work per the union agreement. Management and union representatives can instantly see the employee’s shift assignments, hours worked, overtime hours, and how the callout was done.