Education Scheduling
Get Staff Scheduling Done Right with Snap Schedule
With shrinking education budgets, managing labor costs is necessary. Let Snap Schedule help you make informed scheduling decisions.
See How It Works
“Thanks to Snap Schedule, I save entire days that would have been wasted working on creating work schedules. Student scheduling has never been easier.”
“Our main issue with scheduling prior to Snap Schedule was maximizing our budget. But now, Snap Schedule helps me easily create schedules and also helps me accurately manage staffing budgets – something that I was unable to do before with Excel spreadsheets.”
What Can Snap Schedule Do For Me?
With today’s shrinking education budgets, schood must make maximum use of their available teachers, staff, and resources. Effective education scheduling, combined with well designed staff schedules, goes a long way toward improving the education experience for school children. Scheduling support personnel, faculty and staffers at schools, colleges and universities is complicated and presents many challenges. All educational institutions have a variety of job positions to schedule and programs to be covered. Most schools support staffers and resources proportionally by classroom demand. Education schedulers must also consider time-off requests, teacher training, and substitute personnel when developing work schedules for teachers, special educators, and support staff.
Education facilities already have to do more, and cover more departments with less staff. Streamline your staff scheduling into one simple place with Snap Schedule. Increase efficiency, receive tangible ROI, reduce labor costs, and promote employee’s work life balance.
Key Scheduling, Labor Cost Control, and Reporting Features
- Create schedules in a snap
Drag-and-drop to easily assign shifts, mark time-off, move or copy assignments for your educational employees and volunteers. Track all training, vacation, sick leave, and other off-work requests.
- Assign shifts to educational employees in multiple locations & areas
Define as many locations/departments as you like and authorize your educational employees to work at certain locations but not others. Filter/sort work schedules and reports based on locations.
- Assign breaks, duties, and tasks within each shift
Visually assign breaks, duties, and tasks of any length from one minute to several hours with a simple drag-and-drop.
- Find best fit faculty, staff, and educational employees or substitutes
Easily find qualified and eligible education staff members to fill open shifts based on availability, position, skill, labor cost, work hour limits, seniority and other criteria.
- Avoid scheduling conflict
Detect and alert all sorts of schedule conflicts like overlapping shifts, lacking required skills, not enough rest between shifts, or too many overtime hours. Any conflict will be clearly flagged and color-coded on schedule views.
- Up-to-date education staff availability, skill level and expiration
Education staff can enter availability information for each day of the week and restrictions that should be considered when creating and managing schedules. Avoid over/under staffing a shift with people you need by skills and get an alert when an employee’s skill/certification is about to expire.
- Ensure adequate shift coverage
Show the number of education staff members scheduled in each shift by position, skill, or reason so you can quickly see if any position is over/under staffed while making shift assignments.
- Handle overtime, shift premium and incentive pay
Flexible pay rules to compute overtime and extra pay to education employees working on public holidays, certain days or hours of the day, irregular shifts, etc.
- Comply with labor rules and collective agreements
Avoid grievances and ensure compliance to collective bargaining agreements, HR policies, labor and working time regulations. When filling an open shift, you can use multiple criteria to narrow down the number of eligible educational employees.
- Time sheet data for payroll
Adjust the shift’s scheduled start and end times to reflect the actual time worked and instantly see the revised hours and costs. Add notes and reasons to record or explain deviations and provide time card data for payroll.
- Make informed decisions based on up-to-date data
Use a comprehensive set of 49 reports to analyze scheduling data; prepare management records; and track educational staff activities, assignments, costs, and time-offs.
- Publish schedules
Easily publish shift schedules, calendars, and any report in PDF and a variety of other formats. Automatically email work schedules (in text or iCalendar file format) to educational staff members and/or their supervisors.
It's Easy To get Started!
Education Employee Self-Service Features
- View work schedule from anywhere, anytime
From home to business, from desktop to mobile devices, your educational employees have 24/7 access to schedule data. You control who will be allowed access and which employee self-service features will be enabled for your operations.
- Request time off
Educational staff can make time off/vacation requests and schedulers can track, manage, approve, or deny those requests. Employees can see the approval status and are automatically alerted when their request is approved or rejected via an iOS/Android in-app notification.
- Self-scheduling with Open Shifts
Empower your educational staff, student assistants, and volunteers by letting them self-schedule with Open Shift. Schedulers can simply create an open shift for a position and specify the shift and the required number of employees and skills. Qualified employees can view open shifts and bid for the shift they like.
- Shift trade/pick up
Allow automatic shift trading with or without a scheduler’s approval. Education staff, student assistants, and volunteers can post their shifts for trade and coworkers who are eligible to work the shift can make pickup or swap offers. Posting employees can select any number of qualified coworkers to invite bids.
- Punch in/out
Education faculty, assistants, and volunteers can punch in and out of their assigned shifts and you can set the time window for when employees are allowed to punch in or out. Schedulers can see the punch data in real-time or use the data to report the variances between planned and actual work hours and costs.
- View time card information
Education faculty, support personnel, and student assistants can view their planned and actual work hours for the current, previous, or next payroll cycle. On-call, overtime, paid and unpaid time-off hours are also presented.
- Update availability and contact information
Save time and stay up-to-date by allowing education employees to update their own contact information and availability. Faculty and staff can enter their availability information for each day of the week and in multiple time segments as needed. Snap Schedule uses this information to help schedulers select the best available employees to fill shifts.
- Look up coworkers
Education faculty, student assistants, and support personnel can look up coworkers’ contact information to call, text, or email. Schedulers decide whom to include or exclude from the directory.
Get a Personalized Demo
Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.
Frequently Asked Questions
Contrast the ease of use and thoroughness of Snap Schedule’s scheduling functions to those in your current solution. Then look at all the other tasks Snap Schedule does for you like educational employee information management, emailing, overtime and labor costs monitoring, management reporting, etc. Every scheduling chore that now takes you three or four administrative minutes—and add up to hours—can suddenly take you seconds.