Coffee House Employee Scheduling Software

Snap Schedule employee scheduling software for coffee houses lets you easily schedule employees with the right skills at precisely the right times to match workload demands. It is the easiest way for coffee houses to transform time-consuming, manual ways of staff scheduling into effortless workforce management.

When it comes to scheduling baristas, coffee houses have unique challenges. The coffee business is made up of extended hours, high seasons and a variety of job positions to schedule and shifts to cover. Coffee house managers are usually given labor budgets (payroll dollars) that generally vary from week to week as store sales fluctuate. Union and FLSA rules may place restrictions on work hours, overtime compensation, and the types of work schedules that can be implemented. Coffee shop managers must also consider time-off requests, school schedules, and personnel availability when developing schedules for full-time and part-time workers.

With Snap Schedule employee scheduling software, large and small coffee shops, tea houses, and cafes will cut scheduling time, improve efficiency, reduce labor costs, and strike a work-life balance for employees. In response to the worker’s rights movement, more and more legislations for stable and predictable work schedules for retail and food-service workers are being passed. These rules can be difficult and time consuming for employers to comply and when employers miss a step, high penalties are imposed. These penalties can include fines and “premium pay” to the employees affected. Snap Schedule provides the tools for employers to quickly create staff schedules, promptly notify employees of schedule changes, comply with required rests, and allow employees to request time off, bid on and swap shifts – with or without manager sign-off.

The complete employee scheduling solution for coffee houses

No-conflict scheduling

Drag-and-drop or auto-generate shift schedules for an unlimited number of coffee house workers and shifts. Support 24/7, fixed, rotating, split, multiple shifts, time off, and on calls.

Tasks & breaks scheduling

Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage and proactively manage break and rest compliance.

Time clock & attendance

Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll. 

Leave & time off accruals

Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave workers. Employees can see their leave balance and request time off on the go.

Automated shift callouts

Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.

Labor cost control

Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.

Extensive reports

Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.

Anywhere, anytime access

Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.

Ensure shift coverage

Show the number of employees scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.

Schedule by skills / positions

Define skills and associate them with workers. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.

Unavailability & preferences

Avoid scheduling conflicts with up-to-date employee availability and leave balance. Employees can enter their availability and desired work hours.

Employee communication

Keep teams in sync and notify employees when work schedules have changed. Notify workers when open shifts are created and available. Alert schedulers when workers request time off, bid on an open shift, or accept a shift trade.

Ready to see Snap Schedule in action?

Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.

More time for the work that matters most. See how.

“I’m a big believer in Snap Schedule. It’s the answer to all of our scheduling needs. It eliminates all the stress and headache of scheduling and is an absolute joy to use.”
Greg Snyder