Library Staff Scheduling Software
Snap Schedule library staff scheduling software let you easily schedule librarians and support staff with the right skills at precisely the right times to match workload demands. It is the easiest way for libraries to transform time-consuming, manual ways of library staff scheduling into effortless workforce management.
Platinum Winner | 2018 Modern Library Awards
Schedule smarter with Snap Schedule – a multi-year winner of the prestigious Libraryworks Modern Library Awards (MLAs). The MLAs were created to recognize the elite products and services that serve the library industry. Winners were selected based on a process that involved evaluation by actual users of the applicants’ products and services.
This year, product submissions were sent to LibraryWorks database of more than 80,000 librarians at public, K-12, academic, and special libraries for scoring. Judges scored the product on a numeric basis from 1-10 on a series of questions regarding functionality, value, customer service, and other factors. “It’s hardly a surprise that Snap Schedule scored so well. They’ve been at the forefront of the industry since their company entered the market.” said Jenny Newman, Libraryworks Publisher and MLA Program Manager.
What Can Snap Schedule Do For Libraries?
Using spreadsheets, documents, online calendars, or paper to schedule staff, volunteers, or interns may be familiar. Perhaps it’s the way your library has always done employee scheduling. While these methods may be sliding by, they lack the statistical tools, drag and drop features that make scheduling a breeze, ease of sharing and remote access, or various tabs to manage different locations, service points, employee information, and departments. See how your library employee scheduling process becomes improves by moving to Snap Schedule software. Migrating from the old method to Snap Schedule is simple and painless with our top-rated customer service to assist you along the way. You’ll wonder why you didn’t switch sooner.
Snap Schedule library scheduling software is packed with powerful library scheduling features and gives you instant access to key decision-making criteria, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and much more. With Snap Schedule employee scheduling software, libraries will save scheduling time, improve efficiency, reduce labor costs, and strike a work-life balance for employees.
Manage library staff scheduling with one tool
Drag-and-drop or auto-generate shift schedules for an unlimited number of librarians, shifts, service desks, and locations. Support 24/7, fixed, rotating, split, multiple shifts, time off, and on calls.
Tasks & breaks scheduling
Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage for service desks and proactively manage break and rest compliance.
Time clock & attendance
Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll.
Leave & time off accruals
Set up different leave types, reasons, and accrual rates. Avoid accidentally scheduling on-leave librarians. Librarians can see their leave balance and request time off on the go.
Ensure shift coverage
Show the number of employees scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.
Schedule by skills / positions
Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.
Unavailability & preferences
Avoid scheduling conflicts with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.
Keep teams in sync and notify employees when work schedules have changed. Notify employees when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.
Automated shift callouts
Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.
Labor cost control
Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.
Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.
Anywhere, anytime access
Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.