Medical Staff Scheduling Software
Online scheduling software helps managers/administrators schedule physicians, pools of staff, and multiple departments/sites more efficiently than manual, paper-based, or Excel spreadsheet scheduling. Start using Snap Schedule as your workforce management tool today.
The complete medical staff scheduling solution
Staff scheduling and work schedule management at medical facilities, clinics, and hospitals present many challenges. Determining a work schedule for physicians and their staff that is fair and efficient is not trivial. There is a variety of job positions that require specific skills and different work schedules. A unit in a healthcare facility may prefer pattern scheduling where the staff commits to work a set number of shift types (day, evening, night) in a given time period while other departments may choose preference scheduling where the staff defines individual preference for shift types. Staffing a medical facility needs to make sure each shift, case, and unit has the right mix of skill sets and qualifications. Balancing the schedule across full-time, intern, and floating staff is time consuming.
Snap Schedule medical staff scheduling software helps administrators and office managers meet these challenges. It is packed with powerful shift scheduling features and gives you instant access to key decision-making criteria, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and more.
No-conflict scheduling
Drag-and-drop or auto-generate shift schedules for an unlimited number of employees and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.
Tasks & breaks scheduling
Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage by skills, positions and proactively manage break and rest compliance.
Time clock & attendance
Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll.
Leave & time off accruals
Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave staff. Employees can see their leave balance and request time off on the go.
Ensure shift coverage
Show the number of staff scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.
Schedule by skills / positions
Define skills/certifications and associate them with each staff member. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.
Unavailability & preferences
Avoid scheduling conflict with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.
Employee communication
Keep teams in sync and notify employees when work schedules have changed. Notify employees when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.
Automated shift callouts
Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.
Labor cost control
Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.
Extensive reports
Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.
Anywhere, anytime access
Staff can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.
Ready to see Snap Schedule in action?
Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.