Personnel Scheduling Software

Snap Schedule personnel scheduling software let you easily schedule employees with the right skills at precisely the right times to match workload demands. It is the easiest way for companies to transform time-consuming, manual ways of personnel scheduling into effortless workforce management.

Office managers often spend countless hours on personnel scheduling to come up with the right rosters for changing workload requirements. Optimized staff schedules can provide tremendous benefits since overstaffing wastes payroll dollars while understaffing results in lost sales and poor customer service. The more time managers spend on employee scheduling, the less time they spend working directly with employees.

Personnel scheduling can be complicated and present many challenges. Most managers have a variety of job positions to schedule and shifts to cover. Managers must deal with peak hours and high seasons to allocate employees proportionally by the hour of the day and/or rotate employees to ensure an even spread of shifts for each employee. Union and FLSA rules may place restrictions on work hours, overtime compensation, and the types of work schedules that can be implemented. Managers must also consider time-off requests, labor rules, and employee availability when developing schedules for full-time and part-time employees.

Snap Schedule employee scheduling software is packed with powerful personnel scheduling features and gives you instant access to key decision-making criteria, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and much more. With Snap Schedule personnel scheduling software, managers will save scheduling time, improve efficiency, reduce labor costs, and strike a work-life balance for employees.

Manage employee scheduling with one tool

No-conflict scheduling

Drag-and-drop or auto-generate shift schedules for an unlimited number of employees and shifts. Support 24/7, fixed, rotating, split, multiple shifts, time off, and on calls.

Tasks & breaks scheduling

Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage and proactively manage break and rest compliance.

Time clock & attendance

Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll. 

Leave & time off accruals

Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave employees. Employees can see their leave balance and request time off on the go.

Ensure shift coverage

Show the number of employees scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.

Schedule by skills / positions

Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.

Unavailability & preferences

Avoid scheduling conflict with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.

Employee communication

Keep teams in sync and notify workers when work schedules have changed. Notify workers when open shifts are created and available. Alert schedulers when workers request time off, bid on an open shift, or accept a shift trade.

Automated shift callouts

Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.

Labor cost control

Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.

Extensive reports

Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.

Anywhere, anytime access

Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.

Ready to see Snap Schedule in action?

Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.

More time for the work that matters most. See how.

“I’m a big believer in Snap Schedule. It’s the answer to all of our scheduling needs. It eliminates all the stress and headache of scheduling and is an absolute joy to use.”
Greg Snyder