Long Term Care Staff Scheduling Software
Online staff scheduling software helps managers/administrators schedule nurses, pools of staff, and multiple departments more efficiently than manual, paper-based, or Excel spreadsheet scheduling. Start using Snap Schedule as your workforce management tool today.
Nursing homes, long-term care, assisted living, and senior care facilities operate 24/7, 365 days a year. In order to deliver quality, long-term care facilities need to schedule skilled staff and the right resources at the right place, right time. Managing shift schedules to maintain the required staffing levels, balancing skill sets across shifts, and providing training for new staff present many scheduling challenges. Snap Schedule scheduling software for nursing homes and long-term care facilities can address these complex problems and assist administrators and managers in staffing shifts and departments more efficiently than manual, paper-based scheduling processes.
Long term care staff scheduling software must take into account the availability of qualified personnel; therapists’ and nurses’ preferences for particular days, shifts, units; and regulatory and union requirements. Regulatory and union requirements govern the number of hours worked, overtime, time off between shifts, staffing ratios, certifications, and credentials. Government regulations in some states mandate nurse-to-patient ratios and assisted living organizations must document, by means of staffing reports, that they are meeting, or trying to meet the ratios.
The Centers for Medicare & Medicaid Services (CMS) recently enhanced its Nursing Home Compare public reporting site to include a set of quality ratings for each nursing home that participates in Medicare or Medicaid. The CMS Five Star quality rating is composed of scores in three areas — health inspection, staffing, and quality measures. Maintaining high ratings in the CMS Five Star quality rating system is vital to the success of a long-term care facility.
Snap Schedule online staff scheduling software can help meet these challenges. It is packed with powerful shift scheduling features and gives you instant access to key decision-making criteria, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and more.
The complete nurse scheduling solution
Drag-and-drop or auto-generate shift schedules for an unlimited number of nurses, departments, and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.
Tasks & breaks scheduling
Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage by skills, positions and proactively manage break and rest compliance.
Time clock & attendance
Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll and payroll-based reporting.
Leave & time off accruals
Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave nurses. Employees can see their leave balance and request time off on the go.
Ensure shift coverage
Show the number of nurses and staff scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.
Schedule by skills / positions
Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.
Unavailability & preferences
Avoid scheduling conflict with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.
Keep teams in sync and notify employees when work schedules have changed. Notify nurses when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.
Automated shift callouts
Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.
Labor cost control
Sum up in real time employee’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.
Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.
Anywhere, anytime access
Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.