Education Scheduling Software

Snap Schedule education scheduling software lets you effortlessly create and manage staff schedules for schools and educational institutions. It is the easiest way for administrators to transform time-consuming, manual ways of staff scheduling into effortless workforce management.

With today’s shrinking education budgets, K-12 schools, colleges and universities must make maximum use of their available teachers, staff, and resources. Effective education scheduling, combined with well designed staff schedules, goes a long way toward improving the education experience for school children. Scheduling support personnel, volunteers, faculty and staffers at schools, colleges and universities is complicated and presents many challenges. All educational institutions have a variety of job positions to schedule and programs to be covered. The cafeteria has its own staff. The maintenance team is at the facility early in the morning and late at night. Colleges and universities also have a campus police department or security team making sure the students are safe. In managing a variety of work schedules, schedulers must also consider time-off requests, training, and substitute personnel.

Educational institutions already have to do more, and cover more departments with less staff. Streamline your education staff scheduling into one place with Snap Schedule. Increase efficiency, receive tangible ROI, reduce labor costs, and promote employee’s work life balance.

Manage staff scheduling with one tool

No-conflict scheduling

Drag-and-drop or auto-generate shift schedules for an unlimited number of employees and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.

Tasks & breaks scheduling

Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage by skills, positions and proactively manage break and rest compliance.

Time clock & attendance

Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll. 

Leave & time off accruals

Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave employees. Employees can see their leave balance and request time off on the go.

Ensure shift coverage

Show the number of staff scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.

Schedule by skills / positions

Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.

Unavailability & preferences

Avoid scheduling conflicts with up-to-date employee availability and leave balance. Employees can enter their availability and desired work hours.

Employee communication

Keep teams in sync and notify agents when work schedules have changed. Notify employees when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.

Automated shift callouts

Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.

Labor cost control

Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.

Extensive reports

Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.

Anywhere, anytime access

Agents can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.

More time for the work that matters most. See how.

“Our main issue with scheduling prior to Snap Schedule was maximizing our budget. But now, Snap Schedule helps me easily create schedules and also helps me accurately manage staffing budgets – something that I was unable to do before with Excel spreadsheets.”
Colleen Rowe, St. Mary’s University
“Thanks to Snap Schedule, I save entire days that would have been wasted working on creating work schedules. Student scheduling has never been easier.”
Sonya Schiffman, Brigham Young University

Ready to see Snap Schedule in action?

Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.